I. Call to Order
1. Roll Call
II. Invocation ~ Commissioner Howard
III. Positively Carroll
Proclamation Presentation No. 33-2017 "Age Out Loud"

Distribution of Employee Appreciation Day Raffle:
Bag of Carroll County Goodies in a Cooler ~ Shawn Simons, Bureau of Facilities
$50 Gift Certificate to Texas Roadhouse ~ Bill Cunningham, Roads Operations
An Administrative Day Off ~ Dave Hartman, Bureau of Facilities
IV. Tax Rate Adoption/Budget Adoption
1. adopt the Property Tax Rate at $1.018 per $100 ~ Ordinance No. 2017-02 Adopted [Unanimous]

The property tax rate will remain at $1.018 per $100 and want to point out that the Stormwater Tax dedicating a portion of the tax rate to those costs and that amount this year is $.01173 per $100.

2. adopt the Budget for Fiscal Year 2018 ~ Ordinance No. 2017-03 Adopted [Unanimous]

 

V. Public Comment ~ Item No. VI
None
VI. Discussion/Decision ~ Request to Proceed to Public Hearing - Chapter 156 Adequate Public Facilities and Concurrency Management 156.04 Building Permits
During a March public comment period, a developer discussed with the Board the implications of the building permit limitations as it impacts his specific multi-unit residential development. Chapter 156 states "the county shall not issue a building permit or permits for more than 50 residential dwelling units or equivalent dwelling units, as applicable for the project, per fiscal year." On March 23, 2017 staff briefed the Board in regards to the applicable section of the Code. On April 27, 2017 staff presented the Board a proposal that included modifications to the permit cap. The Board requested staff modify that proposal to include specific waiver criteria. On May 25, 2017 when all five (5) Commissioners were in attendance, Department of Planning staff gave a brief overview of what had been discussed thus far of a potential code change amendment that includes specific waiver language. After further discussion the Board made a decision to take this matter to Public Hearing.

1. direct staff to proceed to public hearing on the proposed amendment to Chapter 156 Adopted [Unanimous]

 

VII. Public Comment ~ Item No. VIII
None
VIII. Briefing/Discussion/Possible Decision ~ Use of Term Contract for Inspection Services John Pickett Road Improvements And Pipe Culvert Repairs and Replacements 2
The Department of Public Works (DPW) has received Board approval to award contracts for the construction of the referenced projects. In addition to these projects, eight other major capital projects will be under construction this year, as well as numerous private development projects. All require oversight and inspection for compliance of the materials, construction methods, and workmanship identified in the specifications before the County accepts the work. Use of consultant inspections services is needed to ensure adequate coverage of the work scheduled this year.

The proposed fees submitted by the Reuling Associates, Inc. are:
80-F-9-16/17 (John Pickett) $31,452.00
80-F-6-16/17 (Pipe Culvert) $31,296.00
1. award the contract for John Picket Road Improvements and Pipe Culvert Repairs and Replacement 2 to Reuling Associates, Inc. in the amount of $31,452.00 (John Picket) and $31,296.00 (Pipe Culvert) for an aggregate amount of $62,748.00 Adopted [Unanimous]

 

IX. Public Comment ~ Item No. X
None
X. Additional Discussion/Decision ~ Bid Approval - Traffic Signal Maintenance and Modifications REBID
A traffic signal was designed and constructed on Ridge Road as part of the redevelopment of Carrolltowne Mall (Eldersburg Commons). Responsibilities relating to the construction, inspection and maintenance of the traffic signal were memorialized in a Memorandum of Understanding (MOU) between the County Commissioners of Carroll County and the Owner of Eldersburg Commons. The main items, responsibilities, funding sources, and actual/projected costs relating to the traffic signal. A Request for Proposals (RFP) for Traffic Signal Maintenance and Modifications was advertised twice. There was no vendor response to either RFP.

After additional research, the Department of Public Works located a Pennsylvania vendor that performs this type of work and is currently performing traffic signal construction work for the Maryland State Highway Administration. This vendor submitted a proposal to Carroll County and after discussion and negotiation a final proposal was received for the maintenance of traffic signals in Carroll County.

Table One:

Item Responsible Party Funding Source Amount
Traffic signal design review, Owner Owner $48,952
construction inspection,
RFP development

Traffic signal start-up Owner/County Owner $46,270
costs (software, hard-
ware, training, signal
operations protocols,
etc.)

Spare components County Owner $16,300*

Operating costs County Owner $12,000*-Yr. 1
(repair, replacement, (reimbursed $18,900 - Yr. 2
operation, maintenance annually for $21,900 - Yr. 3
ten years) $12,000 - Yr. 4
$18,900 - Yr. 5

*Projected Costs
1. award the contract for annual Traffic Signal Maintenance and Modifications to Bruce & Merrilees Electric Company using the proposed negotiated pricing Adopted [Unanimous]

 

XI. Public Comment ~ Item No. XII
None
XII. Briefing ~ Presentation of Resolutions for Strouse Corporation; Penguin Random House; Strouse Corporation and Evapco
Strouse -- Expansion Project -- Carroll County Resolution No. 1001-2017 ~ Strouse has submitted to the Department of Commerce an application to receive a $100,000 Conditional Loan pursuant to the Maryland Economic Development Assistance Authority Fund (MEDAAF). The loan proceeds will be used will be used to relocate and expand it existing manufacturing operation to Lot #6 in the Westminster Technology Park. The governing body of the jurisdiction in which the Project is located shall evidence its approval by formal Resolution No. 1001-2017.

Penquin -- Random House -- Expansion Project -- Carroll County Resolution No. 1002-2017 ~ Penquin Random House has submitted to the Department of Commerce an application to receive a $200,000 Conditional Loan pursuant to the Maryland Economic Development Assistance Authority Fund (MEDAAF). The loan proceeds will be used to expand its existing manufacturing operation in Westminster; in accordance with the Act, the governing body of the jurisdiction in which the Project is located shall evidence its approval by formal Resolution No. 1002-2017.

Evapco -- Expansion Project -- Carroll County Resolution No. 1003-2017 ~ Evapco has submitted to the Department of Business and Economic an application to receive a $625,000 Conditional Loan pursuant to the Maryland Economic Development Assistance Authority Fund (MEDAAF). The loan proceeds will be used to expand its existing manufacturinh and U.S. headquarters operations in Taneytown; in accordance with the Act, the governing body of the jurisdiction in which the Project is located shall evidence its approval by formal Resolution No. 1003-2017.

1. approve three (3) MEDAAF fund loans for Strouse Corporation ($100,000); Penguin Random House ($200,000); and Evapco Adopted [Unanimous]

 

XIII. Briefing ~ Presentation of Resolution for Knorr Brake -- Expansion Project -- Carroll County
Knorr Brake -- Expansion -- Carroll County Resolution No. 1004-2017 Knorr Brake has submitted to the Department of Commerce an application to receive a $700,000 Conditional Loan pursuit to the Maryland Economic Development Assistance Authority Fund (MEDAAF). The loan proceeds will be used to expand its existing manufacturing operation in Westminster; in accordance with the Act, the governing body of the jurisdiction in which the Project is located shall evidence its approval by formal Resolution No. 1004-2017.

Mr. Rich Bowie, President of Knorr Brake asked to speak with the Board and thank them for this opportunity to be able to expand their Westminster Plant and to add 500 more jobs in Carroll County.

1. approve the $700,000 MEDAAF fund loan to Knorr Brake Adopted [Unanimous]
XIV. Public Comment
Citizen comment(s): No citizen comments received.
XV. Approval/Adoption of Minutes
1. Minutes of May 15, 2017 7:00 PM Accepted [Unanimous]
2. Minutes of May 16, 2017 3:00 PM Accepted [Unanimous]
3. Minutes of May 17, 2017 3:00 PM Accepted [Unanimous]
4. Minutes of May 18, 2017 10:00 AM Accepted [Unanimous]
XVI. Administrative Session ~ Open
The following issues were discussed:

1. Review of draft public agendas for the weeks of May 29, 2017 and June 5, 2017

2. Signing of Documents

XVII. Recess ~ 10:25 A.M.
1. recess until 1:30 PM Adopted [Unanimous]